Like most website operators, INW collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. INW’s purpose in collecting non-personally identifying information is to better understand how INW’s visitors use its website. From time to time, INW may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.
INW also collects potentially personally-identifying information like Internet Protocol (IP) addresses. INW does not use IP addresses to identify its visitors, however, and does not disclose such information, other than under the same circumstances that it uses and discloses personally-identifying information, as described below.
Gathering of Personally-Identifying Information
Certain visitors to INW choose to interact with INW in ways that require INW to gather personally-identifying information. The amount and type of information that INW gathers depends on the nature of the interaction. For example, we ask visitors who use our contact forms to provide a name and email address.
In each case, INW collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with INW. INW does not disclose personally-identifying information other than as described below. And visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities.
All of the information that is collected on INW will be handled in accordance with GDPR legislation.
Protection of Certain Personally-Identifying Information
INW discloses potentially personally-identifying and personally-identifying information only to those of project administrators, employees, contractors, and affiliated organizations that (i) need to know that information in order to process it on INW’s behalf or to provide services available through INW, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using INW, you consent to the transfer of such information to them.
INW will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to project administrators, employees, contractors, and affiliated organizations, as described above, INW discloses potentially personally-identifying and personally-identifying information only when required to do so by law, if you give permission to have your information shared, or when INW believes in good faith that disclosure is reasonably necessary to protect the property or rights of INW, third parties, or the public at large.
If you are a registered user of a INW website and have supplied your email address, INW may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with INW and our products. We primarily use our blog to communicate this type of information, so we expect to keep this type of email to a minimum.
If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. INW takes all measures reasonably necessary to protect against the unauthorized access, use, alteration, or destruction of potentially personally-identifying and personally-identifying information.
Use of personal information
We use the information you provide to register for an account, attend our events, receive newsletters, use certain other services, or participate in the INW site in any other way.
We will not sell or lease your personal information to third parties unless we have your permission or are required by law to do so.
We would like to send you email marketing communication which may be of interest to you from time to time. If you have consented to marketing, you may opt out later.
You have a right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please click on the unsubscribe link at the bottom of the email.
Legal grounds for processing personal information
We rely on one or more of the following processing conditions:
- our legitimate interests in the effective delivery of information and services to you;
- explicit consent that you have given;
- legal obligations.
Access to data
You have the right to request a copy of the information we hold about you. If you would like a copy of some or all your personal information, please contact us at firstname.lastname@example.org.
Retention of personal information
We will retain your personal information on our systems only for as long as we need to, for the success of the INW site and the programs that support INW. We keep contact information (such as mailing list information) until a user unsubscribes or requests that we delete that information from our live systems. If you choose to unsubscribe from a mailing list, we may keep certain limited information about you so that we may honor your request.
INW will not delete personal data from logs or records necessary to the operation, development, or archives of the INW site.
When deletion is requested or otherwise required, we will anonymise the data of data subjects and/or remove their information from publicly accessible sites if the deletion of data would break essential systems or damage the logs or records necessary to the operation, development, or archival records of the INW site.
Rights in relation to your information
You may have certain rights under data protection law in relation to the personal information we hold about you. In particular, you may have a right to:
- request a copy of personal information we hold about you;
- ask that we update the personal information we hold about you, or independently correct such personal information that you think is incorrect or incomplete;
- ask that we delete personal information that we hold about you from live systems, or restrict the way in which we use such personal information (for information on deletion from archives, see the “Retention of personal information” section);
- object to our processing of your personal information; and/or
- withdraw your consent to our processing of your personal information (to the extent such processing is based on consent and consent is the only permissible basis for processing).
If you would like to exercise these rights or understand if these rights apply to you, please follow the instructions at the end of this Privacy statement.
Third Party Links
INW may collect statistics about the behavior of visitors to its websites. However, INW does not disclose personally-identifying information other than as described in this policy.
Additionally, information about how you use our website is collected automatically using “cookies”. Cookies are small pieces of data, stored in text files, that are stored on your computer or other device when websites are loaded in a browser. They are widely used to ‘remember’ you and your preferences, either for a single visit (through a ‘session cookie’) or for multiple repeat visits (using a ‘persistent cookie’). They ensure a consistent and efficient experience for visitors, and perform essential functions such as allowing users to register and remain logged in. Cookies may be set by the site that you are visiting (known as ‘first party cookies’), or by third parties, such as those who serve content or provide advertising or analytics services on the website (‘third party cookies’).
Below the different categories of cookies set by INW are outlined, with specific examples detailed in the tables that follow. This includes their name and purpose. Certain cookies are only set for logged-in visitors, whereas others are set for any visitors, and these are marked below accordingly. Where a cookie only applies to specific subdomains, they are included under the relevant header.
Strictly Necessary: These are the cookies that are essential for INW to perform basic functions. These include those required to allow registered users to authenticate and perform account related functions.
Functionality: These cookies are used to store preferences set by users such as account name, language, and location.
Performance: Performance cookies collect information on how users interact with websites hosted on INW, including what pages are visited most, as well as other analytical data. These details are only used to improve how the website functions.
Tracking: These are set by trusted third party networks (e.g. Google Analytics) to track details such as the number of unique visitors, and pageviews to help improve the user experience.
Third Party/Embedded Content: INW makes use of different third party applications and services to enhance the experience of website visitors. These include social media platforms such as Facebook and Twitter (through the use of sharing buttons), or embedded content from YouTube and Vimeo. As a result, cookies may be set by these third parties, and used by them to track your online activity. We have no direct control over the information that is collected by these cookies.